Whole School Attendance Policy


The Governors of Ponteland Primary School are committed to providing a full and efficient education for all our pupils.   We believe that all pupils benefit from education and from regular and punctual school attendance and good behaviour.   To these ends, we will do all we can to ensure that all pupils attend to their fullest and that any problems which impede this are identified and acted upon as soon as possible.


We expect that all pupils will:

  • attend school regularly
  • arrive on time and appropriately prepared for the school day
  • tell a member of staff about any problem which is making  it hard for them to attend school regularly

We expect that all parents/carers will:

  • encourage their children to attend school every day and on time
  • ensure that they contact the school as soon as possible whenever their child is unable to attend school
  • ensure that their children arrive in school fully prepared for the school day and check that they have completed their homework
  • provide he school with up to date home, work and emergency contact numbers
  • not arrange family holidays to take place during the school term
  • inform the school in  confidence about any problem which might affect their child’s attendance or behaviour


Parents/Carers can expect that the school will:

  • provide a good quality education
  • record their children’s attendance regularly, accurately and efficiently
  • make every reasonable effort to contact the parent when their child fails to attend school without good reason
  • deal discretely and properly with any problem notified to the school by the parent
  • make all efforts to encourage good attendance and behaviour
  • instigate proper enquiries before removing the child from the school roll.



We will encourage good attendance by:

  • accurately completing attendance registers at the beginning of each session and within 30 minutes of the start of the session
  • following-up absence on the first day
  • undertaking attendance checks on a regular basis
  • recording good attendance on pupils’ records of achievement
  • sending parent/carers letters of concern when attendance drops below 80%
  • collecting data on attendance for the whole school and by year group and making this available to governors and to parents on a termly basis.



When a pupil fails to attend school without a satisfactory explanation, we will:

  • contact the parent on the first day of absence by telephone or write to them by first class post
  • a second letter will be sent to the parent/carer or a home visit may be made if there has been no response and the unauthorised absence has exceeded 3 school days
  • if the non-attendance continues beyond 9 days or if the pupil fails to attend for 3 complete weeks in any 6 week period, a further attempt will be made to telephone the parent/carer
  • if the pupil or parent/carer fails to respond, the matter will be discussed with school’s Education Welfare officer, with a view to a formal referral


The return to school and the reintegration of a pupil who returns to the school after a lengthy absence requires special planning.   The Head Teacher/Deputy Head Teacher will be responsible for deciding upon the programme for return and for the management of the programme.   All staff need to be aware that this is a difficult process which requires extreme sensitivity and that any problems should be notified to the Head Teacher as soon as possible.   In collaboration with he parent and the EWO, programmes will be tailored to individual needs and may involve phased, part-time re-entry with support in lessons, as appropriate.   This may involve the Special Educational Needs Co-ordinator.   Staff will bed notified by the Head Teacher of the return of a long-term absence.


In order for this policy to be successful, every member of staff must make attendance a high priority and convey to the pupils the importance of the education being provided.


  • To ensure that the school has in place a whole school attendance policy.
  • To receive termly reports from the Head Teacher in respect of attendance data and trends.
  • To monitor the effectiveness of the whole school policy.



  • To oversee the whole policy.
  • To have particular regard to the equalities aspects of the policy as they pertain to gender and ethnicity and to those pupils looked after by the County Council.
  • To report to governors on attendance issues on a termly basis.
  • To liaise with all staff.
  • To produce an attendance profile for the whole school.
  • To report to the school’s Senior Management Team on attendance matters and trends.
  • To ensure liaison with the link Education Welfare officer.


Class Teacher/Form Tutors

  • To complete registers accurately and on time
  • To record all reasons for absence in the register.
  • To follow-up immediately any unexplained non-attendance by contacting the parent/carer.
  • To inform Head Teacher/Deputy head Teacher of concerns
  • To display information on attendance
  • Central to raising standards of education and ensuring all pupils can fulfil their potential is an assumption so widely understood that it is insufficiently stated – pupils need to attend school regularly to benefit from their education. Missing out on lessons can leave children vulnerable to falling behind. Children with poor attendance tend to achieve less in both primary and secondary school.
  • Parents whose children are experiencing difficulties should contact Mrs Angela Wright at school at an early stage and work together to help resolve any problems quickly. This is nearly always successful however if difficulties continue then Angela may refer the child to the Education Welfare Officer.

Download the School's Attendance Policy

Microsoft Word File